7 What are the advantages of a job specification? Identify the skill-sets, any expertise, and knowledge necessary to perform the job task. The adjectives used should be accurate and. Job description is explained to manage the performance of the job requirements. If one possesses the job descriptions, it means that he/she has been accepted to have more practice upon a certain task. qualifications, experience, positions held, Soft skills - e.g. 821 Words4 Pages. Include the job description and person specification in your recruitment pack. Draft the job description first as this will then provide a basis for drawing up the person specification. What are the benefits of person specification? Job explanations make it possible to recognize typical job descriptionjob specifications. An excellent job description concentrates simply on job objectives and results, not how the job is managed by the individual who happens to be in it. critical incidents disadvantages. experts involved in every stage and feel ownership over the process, efficient and fast, small number of people needed, results in well organized documentation of the job and the worker . advantages. Skills and capabilities should be listed separately. Business. Better reaction to plug interest. 2c) Management or reporting responsibilities: Details related to management reporting and any other direct reporting must be included here. Job specification highlights all the specific details required to perform the job at its best. Job explanations can motivate thats not my job thinking. Advantages & Disadvantages. The hours of work will need to be set out in the written statement itself, including terms and conditions relating to normal working hours, the days of the week the employee is required to work, and whether or not such hours or days may be variable. If the company has need for a new type of work, it can be hard to encourage an employee bound by an outdated job description to take on the new work. Pocket Pence is the UK's #1 source for financial tips and advice. The advantages of job enrichment revolve around retaining high-quality employees longer at the company: Employees have higher job satisfaction, and are less likely to quit. A job description is a group of specifications, rules, details, responsibilities which a job applicant should be able to perform in order to acquire a job or simply knowing what tasks the employee should make. The length should ideally be around three or four phrases. The importance of job specialization in the modern-day workforce is that it helps to fulfill the need for skilled workers. The assigned task and function should be initiated with action verbs that explain the activities. The benefit is that it will not consume much time and a quick report to the managers that can be done. Here, it is not mentioned about the duty of the subtask. The first step in getting employees to do what we want them to be is to make sure that they know our expectationsand that begins with the job description. Job description: A job description usually includes details about the job to be done by whoever is hired. Dont be tempted to overstate the essential and desirable attributes beyond those that are genuinely necessary for effective job performance. Involves Personal Biasness: If the observer or job analyst is an employee of the same organization, the process may involve his or her personal likes and dislikes. Something that works alongside a job description is the 'person specification'. Examples might include: punctual; good team worker; proactive; flexible approach to change; customer-focussed; attention to detail; professional approach; enthusiasm for [aspects of role]. Contractors have the flexibility to select materials, techniques, and procedures to improve the quality or economy, or both, of the end product. It should be updated periodically; otherwise, it may lead to outdated data or information. 4. The consent submitted will only be used for data processing originating from this website. These cookies help provide information on metrics the number of visitors, bounce rate, traffic source, etc. If you would like to change your settings or withdraw consent at any time, the link to do so is in our privacy policy accessible from our home page.. I accept the Terms and conditions and the Privacy notice. Disadvantages of Materials Requirements Planning (MRP) : Following are the impediments of a MRP framework. If it is not created effectively, this type of specification can endure legal consequences for a number of reasons. Since a job description clearly states the daily responsibilities, expectations and qualifications for a role, potential applicants can assess their skills and experience against these requirements to determine if they're a good fit. Please try again. 2 What are the benefits of person specification? Its readily available online on any well-known job portal. Whats the difference between a person specification and a cover letter. There are a number of documents and selection methods that form part of the recruitment process. The following is a job description example: The above statements are intended to illustrate the common nature of the level of work being performed by people assigned to this classification. Decreases liability, because the Job description provides a documented review of the potential of the applicants. A job analysis is the procedure by which the Human Resources Department gathers, documents, and analyzes information about the job content and requirements. Job description helps in understanding the workplace environment, benefits etc for a prospective employee. For example, if your administrative assistant is out sick, you might ask your marketing assistant to place a call or copy some papers for you. It may also lay you open to the risk of a discrimination claim, e.g. A job description is usually developed by conducting a job analysis, which . Skills are actions that the applicant is capable of doing. They are based on objective information obtained through job analysis, an understanding of the competencies and skills required to accomplish needed tasks, and the needs of the organization to produce work. A job specification helps the recruitment process and HR manager by defining the knowledge and aptitudes needed to complete a specific job and the duties and job responsibilities outlined in the job description/job summary. Communication plays a vital role in recruitment methods and parameters. The job description and person specification should include: The job's purpose and the duties involved. Risk of Obsolescence. However, these additional obligations should not be considered as essential functions of the job. After the job description details are designed, we need to look at it again. At the same time, during the screening process, you can look back at the job description to analyze whether an applicant qualifies for the position and whether additional training would be necessary. Employee job descriptions are written statements that describe the duties, responsibilities, required qualifications, and reporting relationships of a particular job. There are huge benefits of having a job description. The cookie is set by the GDPR Cookie Consent plugin and is used to store whether or not user has consented to the use of cookies. It becomes an important part of the job advertisement along with the job description. What is the Purpose of a Job Description? It can also be handled on a legal basis which will help the candidate to be on the safer side. Job Specification- the capabilities that the job holder should possess form part of job specification. You should also consider updating your job descriptions regularly such as every year or two so that they stay relevant and don't cause confusion or disagreements in the workplace. Job specialization is differentiated from work specialization, which is a leadership . Advantages & Disadvantages of Employee John-Michael Haines has been writing professionally since 2004 with a focus on business, finance and real estate. Incomplete job description lacking quality information can misguide both the HR manager as well as the employee. Further guidance for writing job descriptions and person specifications can be found in the Adpack. A project lead or a team lead must have a higher range of profiles which will help him/her to face the challenges in the other organization. The person specification Qualifications: these should be appropriate to the level of expertise required by the role. 3. A person specification is a profile of the ideal candidate you need to fill the job. Performance cookies are used to understand and analyze the key performance indexes of the website which helps in delivering a better user experience for the visitors. Well written job descriptions and person specifications assist in attracting the right candidates for the job as they clearly set out the main accountabilities and enable potential applicants to match their skills and experience to those listed in the selection criteria. This can be frustrating for managers and supervisors and limit the productivity of staff and employees. Sometimes it also helps in preparing the candidates for the general structure of an interview process or for the interview questions. One of the disadvantages of a job description and job specification is that it can be limiting. Its essential to include a few details about the organization. Use gender-neutral job titles to avoid any inference of sex discrimination. Work under general direction depicts that the assignment can be performed by the employee in his own technique after receiving the general instructions, for which an employee should be an expert in that field respectively. The person specification is a description of the qualifications, skills, experience, knowledge and other attributes (selection criteria) which a candidate must possess to perform the job duties. The specification should be derived from the job description and forms the foundation for the recruitment process. It is a major limitation especially when jobs change frequently. 3 What are the disadvantages of job description? Job Specification - Advantages and Disadvantages Advantages of Job Specification: 1. Gere Consulting Associates also warns that job titles themselves can mean different things in different companies or even be so vague that employees aren't sure what's expected. A job description is time-bound and changes with changing technology and changing knowledge & skill requirements. The human resource team should intimate the candidates that the job description will be the major part of the evaluation process. Theyre, in fact, the foundation of the companys framework. The time to create themor upgrade them if neededis now. But, truly, studying how to create a job description is simple once we break down the procedure into separate areas. Job descriptions that are well-written and accurate help attract individuals who are qualified and prepared to fulfil the duties listed. As per the American with Disabilities Act (ADA), a candidate should not be neglected because of his/her disabilities. What is advantage and disadvantage of specification? Despite being a thorough documentation related to the job, there are certain limitation of job description: 1. Job description helps in understanding the workplace environment, benefits etc for a prospective employee, 4. 2. Some advantages and disadvantages of a person specification are:Candidates get a better idea about the job.Candidates are. For example, dont use terms such as youthful. Job description pays a way for the applicant to compensate their income for which they had been hired. The biggest advantage of the job description is that it provides clarity to the employee about his or her job which helps the employee in knowing about the duties and responsibilities of the job. Various Job description techniques can be used to make the writing procedure simple. While its not necessary to record every job description process, the important responsibilities (those that definitely must be done) must be involved and marked as such. That said, if you have a job vacancy, drawing up a job description and person specification for the vacant post before advertising it has the following advantages: (1) it helps you focus on what your key requirements are for the post; (2) it forms the basis of the selection criteria against which shortlisted job applicants will later be assessed; and (3) it helps to clearly define the scope of the employees contractual job duties and responsibilities, and thus can avoid later disputes as to their role. Because his role is so well-defined with the detailed job description, it can be difficult for the employee to be given different responsibilities that may help him advance within the company . One of the disadvantages of a job description and job specification is that it can be limiting. The actual duties should be carried out by each employee or staff with the best care. What are the advantages of performance specifications? Job Description . It being an idea only, it is an important, math. Here, it is not mentioned about the duty of the subtask. Whats happening with the Environment Bill? You will use the person specification as a basis for your selection decisions at shortlisting, presentation/test and interview stages. Job description, in simple terms, means specifying the particulars of a job profile and the responsibilities that come along with that designation. Thus, theres no legal requirement to provide a job description in the written statement, as a job title will suffice. The job description is a specified explanation of all the duties that a Career Support Worker might be expected to work with the given samples for the related duties. Employers need to spell out their expectations of what an employee should be doing on a day-to-day basis. 11. write job description and person specification. Job description can be defined as a way of collecting and recording job-related information which will help one to proceed further with the opted job title. "A job description is an organized, factual statement . An employee may refuse to do other tasks not listed in the job description. This might include any documentation required for the specific role. Another advantage of it is that the employer can take the action easily if it finds that employee has not done the job according to the description. Maybe you need excellent writing skills if you are planning to hire a job description document technical writer. Get a better idea about the job holder should possess form part of job specification highlights all the details! The responsibilities that come along with the best care be found in the job #. 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